Privacy Policy

1. Information We Collect

• Personal Info: name, email, password (hashed), and role.
• Certification Data: uploaded documents, expiry dates, training provider info.
• Technical Data: browser/device info, IP address, session logs.

2. How We Use Your Information

We use your data to provide secure certification tracking, send renewal reminders, and improve platform experience. Your data is never sold or used for advertising.

3. Storage & Services

• MongoDB Atlas – secure document storage
• Cloudinary – media hosting
• Vercel – application hosting
• Resend – transactional email delivery

4. Data Retention

Your information is stored indefinitely while your account is active. You may delete your account at any time, which permanently removes your data from our systems.

5. Sharing & Disclosure

We do not sell or share personal information with third parties. Data is only shared with trusted service providers for secure operations.

6. Cookies

We may use session cookies to maintain login status and improve performance. You may disable cookies in your browser settings.

7. Your Rights

You may request to view, edit, or delete your personal data by contacting us. We will respond within a reasonable timeframe.

8. Security

We follow industry best practices to protect your information. All communication is encrypted and stored data is secured with access control.

9. Children’s Privacy

HavenLog is not intended for users under the age of 16. We do not knowingly collect data from minors.

10. Changes to This Policy

We may update this policy from time to time. If changes are significant, users will be notified by email or through the platform.

11. Contact

If you have questions or concerns about this Privacy Policy, contact us at:

team@havenlog.com